Current Openings
Accounts Receivable
Description
The Accounts Receivable position is an extremely important position. A successful candidate has experience working with multiple clients or companies and must be competent and cheerful and fast on your feet. Pleasant disposition, computer skills and attention to detail required. Duties will require strong knowledge reading account ledgers, researching payments, AR functions, collections, and more. Your role is vital to how an association runs.
Requirements:
-Experience with Village Management Software (VMS)
-Microsoft Office suite proficiency with emphasis on Outlook
-Adobe Acrobat Standard proficiency
-Proficient in the daily use of the following: Phone System, Printers, Scanners, Copy Machine, Postage Machine, Folding Machine
Responsibilities
- Utilize Village Management Software (VMS) for homeowner accounts
- Assist in incoming account and exiting account transitions
- Develop innovation initiatives to enhance internal efficiency and effectiveness
- Post transactions to journals, ledgers and other records
- Communicate with staff regarding scheduling, projects, and general information
- Prepare analysis of accounts
- Monitor accounts to ensure payments are up to date
- Assist in maintaining electronic records
- Communicate with staff regarding scheduling, projects, and general information
- Bank research
- Post customer payments by recording cash, checks, and credit card transactions
- Post revenues by verifying and entering transactions form lock box and local deposits
- Verify validity of account discrepancies by obtaining and investigating information
- Resolve valid or authorized deductions by entering adjusting entries
- Resolve collections by examining customer payment plans and payment history
- Protect organization's value by keeping information confidential
- Process collections on a monthly, quarterly, semi-annual, and annual basis
- Work with third parties to process collections
Onsite Community Manager
Description
We are looking for articulate and congenial individuals to manage our Association clients and their day-to-day operations. On-site Community Managers are needed to work with Boards of Directors, homeowners and vendors in residential communities throughout the Valley.
Applicants must possess excellent customer service skills, be self-motivated and enjoy working in a fast paced environment. Attending evening meetings is a requirement of these positions. Prior experience and credentials are a plus but not required.
AZCMS offers very competitive salaries, a benefits package and a flextime policy that allows managers to manage their time.
Responsibilities
- Be proactive in managing operations in accordance with company policies
- Be familiar with Homeowner Association CC&Rs and plat maps
- Maintain awareness and understanding of financial statements
- Assist bookkeeping with collection of funds
- Assist board members with financial planning
- Make weekly inspections of common areas
- Ensure all maintenance standards and requirements are met
- Submit work orders to service providers and act as the main contact for vendors
- Secure supplies as needed for maintaining community amenities
- Order emergency repairs related to common areas as needed
- Interact with board members, homeowners and vendors to maintain high levels of customer service and satisfaction
- Plan, budget, promote and attend Association Annual Meetings and other events throughout the year as needed
- Review, modify, code and approve Association invoices
Portfolio Community Manager
Description
We are looking for articulate and congenial individuals to manage our Association clients and their day-to-day operations. Off-site Community Managers are needed to work with Boards of Directors, homeowners and vendors in residential communities throughout the Valley.
Applicants must possess excellent customer service skills, be self-motivated and enjoy working in a fast paced environment. Attending evening meetings is a requirement of these positions. Prior experience and credentials are a plus but not required.
AZCMS offers very competitive salaries, a benefits package and a flextime policy that allows managers to manage their time.
Responsibilities
- Be proactive in managing operations in accordance with company policies
- Be familiar with Homeowner Association CC&Rs and plat maps
- Maintain awareness and understanding of financial statements
- Assist bookkeeping with collection of funds
- Assist board members with financial planning
- Make weekly inspections of common areas
- Ensure all maintenance standards and requirements are met
- Submit work orders to service providers and act as the main contact for vendors
- Secure supplies as needed for maintaining community amenities
- Order emergency repairs related to common areas as needed
- Interact with board members, homeowners and vendors to maintain high levels of customer service and satisfaction
- Plan, budget, promote and attend Association Annual Meetings and other events throughout the year as needed
- Review, modify, code and approve Association invoices
Staff Accountant
Description
The Accountant position’s main responsibility is the preparation of monthly financial reports for multiple homeowner and condominium associations. This position will collaborate with all departments to achieve brand consistency and the highest standards for external communications. You must have excellent computer skills and great attention to detail as your work will be seen externally. You will contribute to the company’s reputation for quality, reliability, and customer satisfaction.
Requirements:
-Bachelor’s Degree in Accounting is ideal
-HOA or Non Profit experience preferred
-Professional appearance and positive demeanor
-Microsoft Office suite proficiency with emphasis on Excel
-Adobe Acrobat Professional proficiency
-Proficiency in the daily use of the following: Phone System, Printers, Scanners, Copy Machine
Responsibilities
- Timely reporting of all monthly financial reports
- Bank reconciliations
- Bank research
- Journal entries
- Monitor bank account balances
- Preparation and input of annual operating budgets
- Assist in incoming account and exiting account transitions
- Prepare associations for annual compilations, reviews or audits
- Assist in maintaining electronic association records
- Communicate with staff regarding scheduling, association projects, and general information
